File Clean Up

“Cleaning and organizing is a practice, not a project.” Meagan Francis

The Why

File cleanup is crucial for several reasons:

1. Efficiency: Organized files save time by enabling quick access to specific assets, reducing search time, and streamlining workflows.

2. Collaboration: Clean files facilitate seamless collaboration among team members, as clear organization makes it easier for others to understand and work with your files.

3. Reduced Errors: Cluttered files increase the likelihood of errors, such as using outdated assets or missing important components, which can lead to rework and delays.

4. Optimized Performance: Smaller file sizes improve software performance and loading times, enhancing productivity and preventing system slowdowns.

5. Professionalism: Well-organized files reflect professionalism and attention to detail, which can enhance your reputation among clients and colleagues.

6. Data Security: Properly organized files reduce the risk of data loss or accidental deletion, ensuring that important assets are properly stored and backed up.

The How

This is my approach to cleaning up files for each design application.

Illustrator:

Flatten transparency where possible.
Simplify complex shapes and paths.
Use the "Save As" option and choose appropriate file formats like SVG or PDF.
Minimize the number of artboards.
Remove unnecessary hidden layers and objects.
Use the "Reduce File Size" option under the "Save As" menu.

Photoshop:

Flatten layers and merge visible layers.
Compress images using the "Save for Web" feature.
Convert smart objects to rasterized layers where appropriate.
Use the "Save As" option and choose suitable file formats like JPEG or PNG.
Adjust image dimensions and resolution to match usage requirements.
Remove unnecessary alpha channels and paths.

InDesign:

Optimize images by adjusting resolution and compression settings.
Use Object > Clipping Path > Options to set the clipping path to "None" where possible.
Convert text to outlines if fonts are not necessary.
Minimize the use of transparency effects.
Export using the "Smallest File Size" preset in the Export dialog.
Delete unused color swatches and styles.

Figma:

Optimize images by reducing resolution and compressing.
Convert complex shapes to simpler forms.
Use vector-based elements where possible.
Remove unnecessary layers and objects.
Minimize the use of effects and shadows.
Export using the "Export" option, selecting appropriate formats and quality settings.

Summary

Finally, the effectiveness of these steps may vary depending on the complexity and content of your design files. Always test the final result to ensure quality is maintained while achieving the smallest file size possible.